Document Translation Services
matched to the risk, not just the word count.
Not every document carries the same risk. A policy going to your global workforce needs to be accurate and readable. A contract going to a counterparty needs both of those things and legal precision. An annual report going to investors needs all of that and the right tone. The translation approach should match what the document does, and what happens if it goes wrong.
Every document carries a different risk. The translation approach should match it.
Your documents cover a lot of ground: internal policies your teams rely on, contracts your counterparties will scrutinise, investor reports your analysts will read closely. Each one needs a different level of care.
Internal communications and operational documents: AI-assisted translation with professional human review keeps pace with volume while maintaining the clarity your teams need to act on the content.
External-facing documents, contracts and compliance submissions: human-led translation with specialist linguists, terminology agreed upfront, and a second professional review before anything leaves.
Designed documents (annual reports, InDesign layouts, data-heavy presentations): translation and typesetting handled together in your original files, so the translated version looks as considered as the source.
The right approach depends on where the document goes and who reads it. We help you work that out before the project starts, not after.
Finance teams publishing investor communications, HR teams distributing policies across international offices, legal and compliance teams keeping agreements current across jurisdictions: document translation for organisations is rarely a one-off job. It is an ongoing programme, and the risk of inconsistency compounds with every additional document and every additional supplier. A shared glossary, translation memory and a single account manager mean your document suite stays coherent, whether you are updating one policy or running five languages at once.
We already run our internal documents through DeepL. Why do we need you?
AI is a reasonable starting point for internal documents. The question is whether a linguist is checking it before it goes out. We can do that review for you.
We've used several agencies over the years. Can you make it consistent?
Yes. Send us the previous translations as reference material. We build a terminology base from what you have and apply it consistently from the first project forward.
Our annual report is in InDesign with charts and tables. Can you handle it?
Yes. We work directly in InDesign, translation and typesetting handled in your original files. Finished document back, ready to publish.
How do you handle documents that are updated every year?
Only new content needs translating. Everything approved stays in place.
4.9
Overall Rating
More markets. Same brand voice.
Your content, everywhere it needs to be.
Professional services firms and regulated organisations
Law firms managing cross-border transactions, accountancies translating client financial statements, regulated businesses keeping compliance documents current across jurisdictions: your counterparties, regulators and auditors need to be able to rely on every word. For content in this category, human-led translation with specialist linguists and terminology agreed before a single sentence is translated is the only appropriate approach.
Your annual report goes to investors, analysts and regulators who will read it closely. Every element needs to be precise and the whole document needs to hold together as a coherent piece of corporate communication. For designed reports, our DTP team handles typesetting and layout in your original files so the translated version matches the original rather than looking like content dropped into a template.
A dispute multiplies documents, and each one is read by someone looking for weaknesses. Witness statements, pleadings, correspondence and exhibits are translated by legal-language experts and certified where the court or tribunal requires it.
When you operate abroad, the version the local authority reads is the translation, not your English original. We translate compliance material so that obligations remain identical across every language your business operates in.
In a patent, the claim is the asset, and the claim is made of words. IP documents are translated by specialists who understand that a single term can widen or narrow protection.
Investor relations content is read by people who will notice if the financial terminology is inconsistent, the register drops between sections or the tone does not match the English original. Fund reports, prospectuses, investor presentations and earnings releases need specialist financial linguists with terminology locked before translation begins.
Press releases, stakeholder reports, executive communications and corporate presentations go to people who will form an opinion of your organisation based on what they read. A document that reads like a translation does the opposite of what it is meant to do. Corporate communications need a linguist who understands the audience and the context, not just the source text.
A memo nobody translates is a decision made only in English. Machine translation with a human review brings the cost down far enough to cover the lot: announcements, intranet pages, team updates. The linguist's check means the Warsaw office reads what you meant, not what the machine assumed. Anything binding, HR policy included, goes through a specialist human workflow instead.
White papers and research documents are read by people who know the subject. A linguist without that knowledge will produce something that reads correctly and fails the moment a specialist picks it up. Subject matching is non-negotiable for content of this type.
Common questions about document translation, answered here. If yours is not listed, visit our full FAQ page or get in touch and we will answer it directly.
How do I know whether my documents need AI-assisted or human-led translation?
The clearest guide is where the document goes and who reads it. Internal documents (HR policies, internal announcements, operational communications) are generally suitable for AI-assisted translation with professional human review. External-facing documents, investor reports, contracts and compliance submissions need human-led translation with specialist linguists. If the consequence of a mistranslation is a legal, regulatory or reputational problem, human-led is the right call. If the risk is an internal readability issue, AI-assisted with human review is usually appropriate and considerably faster.
Can you review a translation our team has already produced using an AI tool?
Yes. Send us the source document and the AI output and we will review it against the original, correcting terminology errors, register problems and any meaning shifts the AI introduced. For ongoing document programmes where your team already uses AI as a first pass, we can build a review workflow around your existing process rather than replacing it entirely.
How do you keep terminology consistent across a large document suite?
Every key term is agreed and locked before translation begins, then applied across every document in the set. Translation memory records every approved decision so repeated content is handled consistently rather than re-translated differently each time. For ongoing clients, the glossary and memory carry forward into every future project, so updating an existing document costs less and stays consistent with everything that came before it.
When do business documents need to be certified, and can you provide that?
Certification is most commonly required when a translated document is being submitted to a regulator, a court, a government authority or an overseas institution. Contracts, compliance submissions, financial filings and corporate governance documents are the most frequent cases. Requirements vary by jurisdiction and receiving authority. Tell us what the submission requires and we will confirm whether certification is needed and at what level.
What happens when a document we have already translated needs updating?
Send us the updated source file and we identify exactly what has changed. Translation memory flags new content, modified sections and unchanged text, so only the changes need translating. Previously approved terminology carries forward automatically. For annual documents (reports, policy updates, compliance frameworks) each revision is faster and cheaper than the original, and terminology stays consistent across every version.
We send documents from multiple business units across different countries. Can you manage that centrally?
Yes. A single account manager coordinates every project regardless of where the brief originates. Shared glossaries and translation memory apply consistently across every business unit, every country and every language, so your document suite stays coherent even when the briefs are coming from different teams.
